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February General Membership Meeting

Thursday, February 25 at 7pm
Zoom Video/Phone Conference

You must register in advance for this meeting. Registration Deadline Wednesday February 24 @7pm

https://us02web.zoom.us/meeting/register/tZUtcuuspjgiHNMZEECap__7zV43UsgJlPlU

*Due to the information needed to be sent to participants, and the time required to authenticate registrations, all participants must register by the deadline above. *Admission to the meeting will close fifteen (15) minutes from the start of the meeting. 

After registering, you will receive a confirmation email containing information about joining the meeting.  

AGENDA FOR THE FEBRUARY GMM:

  1. Land Acknowledgment
  2. Reading of new members
  3. Reading of the previous meeting’s minutes
  4. Business arising out of the minutes
  5. Financials
  6. New Business:

Notice of Motion (see below)

  1. Nominations and elections:
  2. Publications Committee (1)
  3. MSC Route Evaluation Committee (2)
  4. Organization Committee (2)
  5. Regional Conference Delegates Alternate (3)
  6. Conflict Resolution Committee Alternate (1)
  7. Executive Committee Motions
  8.  Unfinished business
  9. Correspondence
  10. Executive and Committee Reports
  11. Good and Welfare
  12. Adjournment

In Solidarity,

 

Chris Zukowsky, President

**Sign Language Interpreters have been confirmed.

NOTICE OF MOTION: *New 10.6* 

Whereas The Vancouver Local is currently holding General Membership Meetings virtually because of the COVID-19 pandemic, and;

Whereas the Vancouver Local Bylaws have no language to address procedures for virtual meetings, and;

Whereas a motion was passed at the November General Membership Meeting for the Bylaws committee to meet to propose additions to the Vancouver Local Bylaws for the January executive committee meeting regarding the administration of virtual meetings.

Therefore be it resolved that the Vancouver Local Bylaws be amended to include the following new language:

Article 10.6 -Procedures for meetings held virtually

  1. Postings for meetings to be held virtually will be done in accordance with the local bylaws and will provide necessary information regarding the platform to be used and any pre-requisites for attending the meeting.
  1. Meetings held virtually will require pre-registration from members wherein they must provide their name, Canada Post ID number, work location, and the email address or phone number they will use to participate.
  1. Members must pre-register for meetings no later than 24 hours in advance of the meeting. Members pre-registering less than 24 hours in advance will not be admitted to the meeting.
  1. Meeting documents will be emailed to pre-registered members (to the email address they provided when registering) in advance of the posted starting time of the meeting.
  1. Members must be logged in to the virtual meeting by no later than fifteen (15) minutes following the posted starting time of the meeting. Members attempting to login after this time will not be admitted. Members who were properly logged in within the required time but were logged out by no fault of their own will be re-admitted.
  1. Members attending CUPW Vancouver Local general membership meetings held virtually must not attend or participate from Canada Post property.
  1. Members participating in virtual meetings must not use the chat function to tell members how to vote.
  1. Members wishing to speak at a virtual meeting must signify by using the “raise hand” function if participating by the online platform, or, by verbally announcing if participating by phone. Members who have signified will then be added to the speakers list and called upon when it is their turn to speak.
  1. Use of the “chat” function will be disabled for virtual meetings as the use of this function is a form of cross talk and is out of order. Members wishing to speak at a virtual meeting will signify in accordance with 10.6 (I)
  1. Voting at virtual meetings will be held by the online vote/poll function for those participating by the online platform, and those participating by phone will be called upon for their vote. The results of the online vote/poll will not be released until after the results of those voting by phone have been accounted for.
  1. Members participating by phone will be called upon for their vote 3 times per vote before moving on. Members participating by phone who have been called upon for 3 separate votes in a row but did not respond will no longer be called upon for their vote.

In the event that it is not possible to hold the vote by the online vote/poll function (for example if the number of choices exceeds that which is allowed on the online platform), the vote will be held by the SurveyMonkey platform. The vote/poll shall be created by the President with the oversight of the Balloting Committee. The vote/poll will be emailed to members in attendance at the applicable meeting (to the email address they used to register for the virtual meeting). The President shall share the results of vote/poll with the Balloting Committee for confirmation. Once the results are confirmed by the President and the Balloting Committee, they will be posted on the Vancouver Local website