Personal Days Payout or Carry over – FAQ

Personal Days Payout or Carry over – FAQ

What happens if I don’t use up all of my Personal Days in any one calendar year?
At the end of each calendar year, you can be paid out for your unused Personal Days, carry over up to 5/7 of your annual allotment or a combination of both.

How many Personal Days can I carry over?
The maximum number of Personal Days you can carry over is equivalent to 5/7 of your yearly allotment. For example, if your yearly allotment of Personal Days is seven, you can carry over a maximum of five.

What do I do if I want to be paid out for all my eligible unused days?
You don’t have to do anything. All Personal Days that remain unused at the end of the year will automatically be paid out to you with the third pay of the New Year. Please note that this payment is taxable and will include applicable deductions, including employment insurance and Canada Pension Plan. This payment is non-pensionable under the Canada Post pension plan.

What do I do if I want to carry over all my eligible unused days?
Between December 1 and 31 each year, you will be able to use the Personal Days Carry-Over Tool on Employee Self Service (ESS) to carry over the maximum of 5/7 of your annual allotment of Personal Days into the following year .

Do I have to carry over or be paid out for all my eligible unused Personal Days or can I be paid for some and carry over the rest?
Yes. You can carry over some of your unused Personal Days and get paid for the rest.
Between January 1 and 7, you can use the Personal Days Carry-Over Tool on ESS to carry over a specific number of your unused Personal Days (up to a maximum of 5/7 of your annual allotment of Personal Days). The rest of your unused Personal Days will automatically be paid out to you with the third pay of the New Year, subject to all applicable taxes and deductions. For example, if you have five Personal Days remaining that are eligible to be carried over or paid out, you can choose to carry over between one and five days and be paid out for the remaining days.
If you are unable to access the Carry-Over Tool on ESS, you can use the carry-over form, which is available on the Short-Term Disability Central website on Intrapost and submit it before January 7 of the following year, to indicate the specific number of hours you want to carry over. Any remaining Personal Days will automatically be paid out to you with the third pay of the New Year, subject to all applicable taxes and deductions.

Can I carry over less than one day?
Yes. Personal Days are counted in hours and you can choose to carry over however many or few hours as you wish up to a maximum of 5/7 of your yearly allotment of Personal Days.

Can I be paid out for less than one day?
Yes. Personal Days are counted in hours and you may be paid out for full or partial days.

What salary rate is used when Personal Days are paid out?
The amount of your payment is based on your salary as of the last day of the fiscal year, which is December 31.

Is the payment for unused Personal Days pensionable?
No.

Is the payment for unused Personal Days taxable?
Yes. The payment is taxable and will include all usual source deductions, including employment insurance and Canada Pension Plan.

When will I receive payment for any unused Personal Days?
You will receive your payment with the third pay of the New Year.

When my Personal Days are paid out will the payment show as a separate line on my pay stub?
Yes. Your Personal Days payout will appear as a separate line, which will read “Personal Days Payout” on your pay statement.

What happens if I choose to carry over or be paid out for all my eligible unused Personal Days, but then use some at end of December?
If the Personal Days you take at the end of December are recorded in a timely manner (that is before the PP03 cut-off date) payment for your unused Personal Days or the number of Personal Days that are carried over will automatically be adjusted.

If I have Personal Days that I carried over from a previous year, can I ask at any time to have them paid out?
No. You have to wait until the end of each year to be paid out for eligible unused Personal Days.

If I carry over days from the previous calendar year, will the number of carried-over Personal Days be listed separately from the current year’s Personal Days?
Yes.

What is the maximum number of Personal Days I can hold in any one year?
The maximum number of Personal Days that an employee can have in any given year is 12.

My allocation of Personal Days for the year was less than seven. How many days can I carry over at the end of the year?
You can carry over a maximum of 5/7 of your yearly allotment of Personal Days. For example:

If your yearly allotment was equivalent to six Personal Days, you can carry over 4 days. You will paid for .28 days.
If your yearly allotment was equivalent to five Personal Days, you can carry over 3 days. You will be paid out for .57 days.

Can I carry over partial days?
No. You can carry over full days only. Any remaining partial days will be paid out to you with the third pay period of 2013, subject to all applicable taxes and deductions.